The Southern Sleep Society invites you to participate as an Exhibitor and Supporter during the 41st Annual Conference on March 21-24, 2019 at Dallas/Fort Worth Marriott at Champions Circle. Both sponsorship and exhibitor opportunities are available during this unique conference. The 41st Annual Meeting will be a celebration of 41 years of success. Exhibiting at the conference allows your company to showcase innovative healthcare products, equipment or programs designed to improve outcomes and enhance the quality of services provided to patients with sleep disorders. The Members and officers of the Society are looking forward to hosting our exhibitors and sponsors during the 41st annual meeting. We are anticipating your participation.

Sponsorship Opportunities

Exhibitors and supporters have opportunities ranging from participating in the exhibit show, to underwriting various conference activities, to advertising on the Southern Sleep Society’s website.

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Exhibitor Opportunities

Exhibiting at the 2019 Conference allows your company to showcase innovative healthcare products, equipment or programs designed to improve outcomes and enhance the quality of services provided to patients with sleep disorders.

Download Registration Form

The Program

The educational program–“Sleep Medicine 2019—A Future of Opportunities” includes a unique lineup of keynote presenters, invited lecturers and speakers from leading sleep programs and medical center. Participants include sleep physicians, clinical researchers, Pulmonologists, Psychiatrists, Psychologists, Internal Medicine and Primary Care Physicians, Nurses, clinical sleep educators, sleep technologists, Respiratory Therapists, Sleep Fellows, Residents and students.

Early registration ends on February 28th, 2019.

Registering early provides a $200 discount on registration fees.

Download Form

Make Plans to Attend

The Southern Sleep Society continues to succeed because of the caliber of speakers and educational. Each year, the Society brings in new members, while also retaining members and colleagues who attend each year.

We make every effort to ensure that Exhibitors receive maximum exposure to attendees, and plan most of our educational and extracurricular activities either inside or adjacent to the exhibit hall. Breaks are 30 minutes and exhibitors attend breakfast, lunch, reception and breaks. Exhibitors also interact with participants of the Technologist course.

Exhibitors and supporters have opportunities ranging from participating in the exhibit show to underwriting various conference activities as well as advertising on the Southern Sleep Society’s website. All supporters have signage on their tables indicating the level of support Details on various sponsorship levels are included on the registration form. We hope that you will take the opportunity to participate both as an exhibitor and a supporter of The Southern Sleep Society.

You Are Cordially Invited

Join us this year at the 41st annual Southern Sleep Society meeting. We appreciate the continued support that Exhibitors provide year after year. The officers and members of Southern Sleep Society look forward to your participation at the 41st annual Southern Sleep Society meeting. As you scan photos from previous meetings, it is obvious that we appreciate the continued support from Exhibitors. All food and social activities are held in the exhibit hall as well as poster presentations, drawings, and receptions.

The Southern Sleep Society meeting is preceded by the Technologist Course on Thursday, March 21, 2019.

Image Gallery

Exhibit Schedule & Show Hours

Set-Up

Thursday, March 21, 2019
11:00 am-3:00 pm

Show Hours

Thursday, March 21, 2019
3:00 p m – 7:00 pm

Friday, March 22, 2019
7:15 am – 8:00 am
10:15 am – 10:45 am
2:45 pm – 3:15 pm

Exhibit Hours

Saturday, March 23. 2019
7:30 am – 8:00 am
10:40 am – 11:00 am

Dismantle

Saturday, March 23, 2019
Noon

HIGHLIGHTS THIS YEAR

Exhibitor Benefits

Exhibitors will have an opportunity to meet with participants attending the Technologist Course: Exhibits open on Thursday, March 21, 2019 at 3:00 PM. A reception is also planned for Thursday evening in the exhibit hall.

Exhibitors are invited to participate in all social activities, including the annual golf tournament and the Founders Award Reception.

Education Credits & Technologist Course

The meeting offers over 24 educational credits for technologists, Nurses, Respiratory Therapists and other allied health professionals who attend all 4 days of the conference. Participants attending the Southern Sleep Society meeting only earn up to 15.0 educational credits. Offering educational credits of this caliber provides a significant incentive to increase attendance.

Exhibitor representatives earn continuing education credits at no additional cost.

Special Accommodations Rate

Dallas/Fort Worth Marriott Hotel at Champions Circle is located at 3300 Championship Parkway, Fort Worth, TX 76177. The phone number is 817-961-0800.The hotel has offered Southern Sleep Society attendees a generous room rate of $139 per night for Standard King Room plus applicable state and local taxes (17.3%).

Participants must make hotel reservations on or before Wednesday, March 6, 2019 (the cut-off date). At the Cut-off date, hotel will release unreserved rooms for general sale and determine whether or not it can accept reservations based on a space and rate availability. Click the link below to book the group rate for Southern Sleep Society.

Book Your Group Rate for Southern Sleep Society

Hotel Information

Hotel Reservations

GUEST ROOM RATES:Dallas/Fort Worth Marriott Hotel at Champions Circle has confirmed the following guest room rate exclusive of applicable state and local tax:

Standard King Room: $139

Check in time is 4:00 PM and check out is 12:00 noon. Individuals must make their own reservations by calling 866-348-3984 or through the reservation link provided to Southern Sleep Society (available later). All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card.

Reservation Method

Make your reservations by calling Marriott reservations directly at 866-348-3984. Reservations can also be made through the Southern Sleep Society’s Marriott reservation web-link.

Submit an online reservation now.

CUTOFF DATE: These rates are available until Wednesday, March 6, 2019 (the “cutoff” date). At the Cut-off date, hotel will release unreserved rooms for general sale and determine whether or not it can accept reservations based on a space and rate availability. Click the link below to book the group rate for Southern Sleep Society.

Hotel Accommodations Include

Air Conditioning
Coffee Maker/Tea Service
High-Speed Internet
Safe in Room
Cable / Satellite TV
Shower/Tub Combination

Hotel Guests Enjoy

Pillow Top Mattresses and Oversized Chairs

Complimentary Business Services

Room Service

Accessible Guest Rooms

Complimentary On-Site Parking

Exhibitor Rental & Shipping

Exhibit Rental

The Southern Sleep Society is renting exhibit space for each exhibitor that registers for the conference. The exhibit rental includes booth space and up to 4 representatives at no additional cost. A 6-foot draped table is provided along with two chairs. Exhibitors requiring backdrops and exhibit space greater than what is required for a 6 foot table must notify Southern Sleep Society in advance.

Due to limited storage space at the hotel, exhibitors should plan to send packages no earlier than 3 days prior to show dates. All shipment items received and/or stored by the hotel incur a standard per piece handling charge which will be billed directly to each exhibitor. All shipments must be properly labeled with: Hold for Southern Sleep Society Meeting, March 21-24, 2019. Please include name of Exhibitor Representative. Ship packages to:

 

Dallas Fort Worth Marriott Hotel at Champions Circle
3300 Championship Parkway
Fort Worth, TX 76177
Telephone: 866-348-3984

 

Exhibit Includes

Set-up and dismantle days

General lighting and electricity as needed

Standard heating and/or air conditioning

Wireless internet connection in the exhibit hall.

Exhibit Does Not Include

Drayage

Decoration

Labor

Guard/security service

Cleaning or janitorial services

Electrical, gas or water

Additional Options

  • Exhibitors and commercial supporters may opt to purchase a website banner ad which will be placed on the Southern Sleep Society’s website for one year at a cost of $250.00. Commercial supporters are not required to be in attendance at the meeting to purchase a banner ad on our website.
  • Exhibitors and commercial supporters are urged to become corporate members of the Southern Sleep Society. Corporate membership dues are $50 and provide access to membership meeting minutes and a vote in planning future meetings.
  • Exhibitor representatives attending the meeting are invited to participate in the annual golf tournament on Saturday, March 23, 2019 at the Resort Course.