Exhibitor Prospectus

The Southern Sleep Society is pleased to invite you to participate in its 37th Annual Meeting on April 16-19, 2015 at Harrah's New Orleans Hotel in New Orleans, LA. The Members and officers of the Society are looking forward to hosting our exhibitors and sponsors again this year.

Sponsorship Opportunities

Exhibitors and supporters have opportunities ranging from participating in the exhibit show, to underwriting various conference activities, to advertising on the Southern Sleep Society’s website.

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Exhibitor Opportunities

Exhibiting at the 2015 Conference allows your company to showcase innovative healthcare products, equipment or programs designed to improve outcomes and enhance the quality of services provided to patients with sleep disorders.

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Introduction

You are cordially invited to join us this year at the 37th annual Southern Sleep Society meeting. As you scan the 2014 meeting photos, it becomes obvious that the Society appreciates the continued support that Exhibitors provide year after year. Not only are all breakfast and break activities held in the exhibit hall, but poster presentations, drawings, and receptions are included. We have planned two receptions with Exhibitors this year.

As you know, the Southern Sleep Society meeting is the oldest regional sleep conference in the country and is known for the caliber of lectures and educational programs that it brings to its participants. Each year, the Society brings in new members, while also retaining members and friends who attend this meeting year after year. The Southern Sleep Society is the oldest regional sleep conference in the country.

 

Registering early ensures a prime location on the exhibit floor as well as a $200 discount on registration fees.

Exhibitor Exposure

We make every effort to ensure that our Exhibitors receive ample exposure to attendees, and plan most of our educational and extracurricular activities adjacent to the exhibit hall. Exhibitors will also have the opportunity to visit with participants who attend the Technologist Course. This course draws well over 100 Sleep Technologists and allied health professionals, including Nurses and Physicians.

The educational program this year includes a unique lineup of keynote presenters, invited lecturers and speakers from leading sleep programs and medical centers around the country. Attendees at the 2015 meeting will include sleep clinicians, clinical researchers, physicians from multiple disciplines, nurses, clinical sleep educators, sleep technologists, Respiratory Therapists, Sleep Fellows, Residents and students.

Exhibitors and supporters have opportunities ranging from participating in the exhibit show, to underwriting various conference activities, to advertising on the Southern Sleep Society’s website. All supporters have signage on their tables denoting the level of support as well as signage at the registration desk and special recognition on the conference brochure. Details on various sponsorship levels are included on the registration form. I hope that you will take the opportunity to participate both as an exhibitor and a supporter of the Southern Sleep Society.

Image Gallery

 

Schedule & Show Hours

Set-Up

Thursday, April 16, 2015
1:00 pm-5:00 pm

Hours

Thursday, April 16, 2015
5:30-7:00 pm (Opening Reception)

Friday, April 17, 2015
7:15 am-8:00 am
10:10 am.-10:40 am
2:45 pm-3:15 pm
6:00 pm-8:00 pm (Exhibitor Reception)

Saturday, April 18, 2015
7:30 am-8:00 am
9:45 am-10:30 am

Dismantle

Saturday, April 18, 2015
Noon

EXHIBITOR HIGHLIGHTS THIS YEAR

Opportunity for Exhibitors to meet with participants attending the Technologist Course. Exhibits open on Thursday, April 16, 2015 at 5:30 p.m. with an opening reception in the Exhibit hall.
We are offering continuing education credits for Nurses again this year. This will increase participation from Nurse Practitioners, CNAs and LPNs who work in sleep medicine.
The meeting offers a total of 22.4 educational credits for technologists and other allied health professionals who attend all four days of the conference. Participants attending the Southern Sleep Society meeting only earn up to 14.5 educational credits. Offering this large amount of educational credits is a hugh draw to increase attendance.
Exhibitor representatives who are sleep technologists or respiratory therapists can also earn continuing education credits by attending educational tracks at no additional cost.
Exhibitors are invited to participate in all extracurricular activities, including the annual golf tournament, New Orleans tours and the Founders Award Reception.
Harrah’s New Orleans is located in the heart of downtown New Orleans and conveniently located to restaurants and The French Quarter. The hotel has offered a generous rate of $189 per night, which is a very good rate for hotels in New Orleans.

Hotel Reservations

GUEST ROOM RATES: Harrah’s New Orleans Hotel has confirmed the following guest room rate exclusive of applicable state and local tax:

Single Occupancy: $189

Double Occupancy: $189

The AAA Four Diamond Award-winning Harrah’s New Orleans hotel is located in the heart of the world’s most exhilarating city. This 26-story marvel, with 450 oversized rooms and suites, provides an unparalleled escape. These luxurious New Orleans accommodations feature deluxe beds with Simmons® Beautyrest® pillow-top mattress, high-definition flat screen televisions and wireless Internet.

With the spectacular views of the Mississippi River and New Orleans skyline, just steps from the French Quarter and Convention Center, and a few blocks from the Superdome, there is no better place to stay in New Orleans than Harrah’s.

 

Reservation Method

Guests may call the hotel directly at 877-466-7847 to make reservations. Mention that you are with the Southern Sleep Society when making your reservations. All reservations must be guaranteed with a credit card. The first night’s guest room and tax is billed immediately to the cardholder’s account. The hotel honors individual cancellations without penalty up to seventy-two (72) hours prior to the scheduled arrival time. Check-in time is 4:00 pm and check-out time is 11:00 am.

Make your hotel reservations prior to the cutoff date of Monday, March 23, 2015. All guest rooms not reserved at the cut-off date will revert back to the hotel for re-sale at the prevailing rate.

 

Exhibit Rental

The Southern Sleep Society is renting exhibit space for each exhibitor that registers to attend the conference. The exhibit rental includes booth space and up to four representatives at no additional cost. A six-foot draped table is provided along with chairs. Exhibitors requiring backdrops and exhibit space greater than what is required for a six-foot table must notify Southern Sleep Society in advance. The hotel requires that Southern Sleep Society provide a fully-completed data sheet for each Exhibitor that rents a booth for its event.

Due to limited storage space at Harrah’s, exhibitors should plan to send packages no earlier than three days prior to show dates. All shipments must be properly labeled with: Hold for Southern Sleep Society Meeting, April 16-19, 2015. Please include name of Exhibitor Representative. Ship packages to:

Harrah’s New Orleans Hotel
228 Poydras Street
New Orleans, LA 70130
Telephone: 504-533-6000

Exhibit Includes

Set-up and dismantle days

General lighting and electricity as needed

Standard heating and/or air conditioning

We are working to secure wireless internet connection in the exhibit hall

 

 

Exhibit Does Not Include

Drayage

Decoration

Labor

Guard/security service

Cleaning or janitorial services

Electrical, gas or water