On behalf of the officers of the Southern Sleep Society, you are invited to participate in the 2010 meeting both as an exhibitor and supporter. A non-restricted educational grant will support the 2010 program.

Meeting support is in addition to the meeting registration fee. The meeting registration also includes space to designate meeting support. Please pay by credit card or make checks payable to Southern Sleep Society. The Southern Sleep Society is a tax-exempt organization.  Exhibitors are encouraged and welcome to attend educational sessions and extracurricular activities, particularly the golf tournament and the Awards Banquet. In order to comply with CME rules, all exhibitors MUST complete a Vendor Letter of Agreement Form.  It will be sent to the company contact prior to the meeting. Thank you for continued support of the Southern Sleep Society.

Website Invitation

Online registration for this event.

Event Summary

Visit the event website.

Click here to Download a PDF file and Register by Mail

Note that exhibit space will be reserved on a first-come, first-served basis and will include one a booth with 6-foot draped table, 2 chairs and electrical outlet as needed. Registration fee also entitles your company to full meeting registration for two representatives.    There is a $50 per person charge for exhibitors with more than two representatives at their table on the same day. 

The Hotel requires that The Southern Sleep Society provide a fully completed data sheet for each Exhibitor that rents a booth for the meeting. This list must be submitted by March 14, 2010.  The Exhibitor registration deadline is March 10, 2010.  In addition to your registration form, information is needed on the floor load and square footage requirements for your booth.   Exhibit Rental includes:
1. set-up and dismantle days
2. general lighting
3. standard heating and/or air conditioning

Set-up Dates: Thursday, April 15, 2010; 8:00 p.m. – 11:00 p.m.
Show Dates: Friday, April 16-7:30 a.m. – Saturday, April 17, 2010- noon
Dismantle: Saturday, April 17, 2010 - Noon

STORAGE:  The Hyatt Regency Austin will store your packages prior to your arrival.  Please observe the following instructions to ensure proper handling of your meeting materials. Each item should be clearly marked with the following: Southern Sleep Society 32nd Annual Meeting; Hold for arrival 04/15/2010; Sales Manager: Jennifer Hunt; 208 Barton Springs Road, Austin, TX 78704 (512) 477-1234.
  
PACKAGE RECEIVING:  Packages will be accepted up to three days prior to the meeting. Please advise the hotel contact (Jennifer Hunt) of any special arrangements or requirements concerning your materials.  Please inquire about current receiving/shipping rates and labor charges.  The hotel is not responsible for perishable items.
   
HANDLING/STORAGE FEES:  The Southern Sleep Society will not be responsible for payment of large shipments to the hotel.  Please note the hotel policy. GES is the preferred provider of the following services in the Grand Hall:  cleaning, drayage, crating and related services, furniture and floor covering, decorating, display labor, and small package shipping.  The conference services manager can provide more specific details and fees according to your needs. All boxes must be marked with the name and date of Southern Sleep Society’s function, as well as box number (i.e., Box 1 of 2; Box 2 of 2). Due to limited storage space, no shipments will be accepted any earlier than three (3) days prior to Southern Sleep Society meeting.  All boxes must be removed from Hotel within 24 hours following the conclusion of the meeting. All arrangements for shipping boxes to and from the Hotel will be the responsibility of each exhibitor. Hotel does not accept any liability for boxes that arrive unmarked, damaged or fail to arrive at the Hotel.

Call the hotel directly at 512-477-1234 or visit the website at https://www.hyatt.com/hyatt/index.jsp for room reservations. Mention that you are with the Southern Sleep Society to get the $179 room rate. Hotel room block expires on March 14, 2010. There are a limited amount of rooms in the block, so please make your reservations early. 
The Southern Sleep Society is a tax-exempt organization. Our tax ID is: 73-1206225. Exhibitor support is needed in several categories. All supporters will be listed in the meeting program and signage will be prominently displayed during the meeting.

Exhibitors are encouraged and welcome to attend educational sessions and extracurricular activities, (golf tournament and the Awards Banquet). In order to comply with CME rules, all exhibitors MUST complete a Vendor Letter of Agreement Form.  It will be sent to the company contact prior to the meeting. Thank you for continued support of the Southern Sleep Society.