The Southern Sleep Society invites you to participate as an Exhibitor and Supporter during the 39th Annual Meeting on March 23-26, 2017 at JW Marriott Downtown, Houston, TX. Both sponsorship and exhibit opportunities are available. Exhibiting at the 2017 Conference allows your company to showcase innovative healthcare products, equipment or programs designed to improve outcomes and enhance the quality of services provided to patients with sleep disorders. The Members and officers of the Society are looking forward to hosting our exhibitors and sponsors again this year, and we are eagerly anticipating your participation.

Sponsorship Opportunities

Exhibitors and supporters have opportunities ranging from participating in the exhibit show, to underwriting various conference activities, to advertising on the Southern Sleep Society’s website.

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Exhibitor Opportunities

Exhibiting at the 2017 Conference allows your company to showcase innovative healthcare products, equipment or programs designed to improve outcomes and enhance the quality of services provided to patients with sleep disorders.

Download Registration Form

The Program

The educational program is titled “Sleep Medicine 2017—A Discipline in Transition” and includes a unique lineup of keynote presenters, invited lecturers and speakers from leading sleep programs and medical centers around the country. Participants include sleep physicians, clinical researchers, Pulmonologists, Psychiatrists, Psychologists, Internal Medicine and Primary Care Physicians, Nurses, clinical sleep educators, sleep technologists, Respiratory Therapists, Sleep Fellows, Residents and students.

Early registration ends on February 3rd, 2017.

Registering early ensures a prime location on the exhibit floor, as well as a $200 discount on registration fees.

Download Form

Make Plans to Attend

The Southern Sleep Society meeting is the oldest regional sleep organization in the Country and is well-known for the caliber of lectures and education that it brings to participants. Each year, the Society brings in new members, while also retaining members and friends who attend this meeting year after year.

We make every effort to ensure that our Exhibitors receive ample exposure to attendees, and plan most of our educational and extracurricular activities adjacent to the exhibit hall. Breaks are 30 minutes and exhibitors attend breakfast, lunch, reception and breaks. Exhibitors will also have the opportunity to visit with participants who attend the Technologist Course. This course draws well over 100 Sleep Technologists and allied health professionals, including Nurses and Physicians.

Exhibitors and supporters have opportunities ranging from participating in the exhibit show to underwriting various conference activities to advertising on the Southern Sleep Society’s website. All supporters have signage on their tables denoting the level of support as well as signage at the registration desk and special recognition on the conference brochure. Details on various sponsorship levels are included on the registration form. We hope that you will take the opportunity to participate both as an exhibitor and a supporter of The Southern Sleep Society.

You Are Cordially Invited

Join us this year at the 39th annual Southern Sleep Society meeting. We appreciate the continued support that Exhibitors provide year after year. The officers and members of Southern Sleep Society look forward to your participation at the 38th annual Southern Sleep Society meeting. As you scan photos from previous meetings, it is obvious that we appreciate the continued support from Exhibitors. All food and social activities are held in the exhibit hall as well as poster presentations, drawings, and receptions.

Image Gallery

 

Exhibit Schedule & Show Hours

Set-Up

Thursday, March 23, 2017
11:00 am-5:00 pm

Show Dates

March 23-26, 2017

Exhibit Hours

Thursday, March 23, 2017
2:30 pm-7:00 am

Friday, March 24, 2017
7:15 am-8:00 am (Continental Breakfast)
10:30 am-11:00 am (Morning Break/Exhibits)
2:45 pm-3:15 pm (Afternoon Break/Exhibits)

Saturday, March 25, 2017
7:30 am-8:00 am (Continental Breakfast)
10:30 am-11:00 am (Refreshment Break)

Dismantle

Saturday, March 25, 2017
Noon

HIGHLIGHTS THIS YEAR

Exhibitor Benefits

Opportunity for Exhibitors to meet with participants attending the Technologist Course. Exhibits open on Thursday, March 23rd, 2017 at 2:45 PM. A reception is also planned for Thursday evening in the exhibit hall.

Exhibitor representatives who are sleep technologists or respiratory therapists can also earn continuing education credits by attending education tracks at no additional cost.
Exhibitors are invited to participate in all extracurricular activities, including the annual golf tournament, Houston tours and the Founders Award Reception.

Education Credits & Technologist Course

The meeting offers over 23.25 educational credits for technologists and Allied Health Professionals who attend all 4 days of the conference. Participants attending the Southern Sleep Society meeting only earn up to 15.5 educational credits. Offering this large amount of educational credits is a significant incentive to increase attendance.

Collaboration with AAST at the Technologist Course will improve participation from Allied Health Professionals.
Continuing education credits for Nurses and other allied health professionals are offered, which increases participation from Nurse Practitioners, CNAs and LPNs who work in sleep medicine.

Special Accommodations Rate

The JW Marriott is the hosting venue for the 39th annual meeting, and has offered a generous rate of $159 plus applicable tax for a Deluxe Room or a King Suite. Pricing is offered 3/21-3/26/2017. Reservations should be received on or before March 2, 2017 (the cutoff date). At the cutoff date, hotel will determine whether it can accept reservations based on a space and rate-available basis.

Hotel Information

Hotel Reservations

GUEST ROOM RATES: JW Marriott has confirmed the following guest room rate exclusive of applicable state and local tax:

Deluxe Room: $159

Suite Room: $159

Start planning your trip to Houston now. Come in early or stay after the meeting to explore all the things that the Bayou City offers. Make hotel reservations early so that you can enjoy the amenities that the JW Marriott offers. Located at 806 Main in Downtown Houston’s most prestigious district, the JW Marriott Houston Downtown connects you to the city’s very finest offerings. As one of the top luxury hotels in Houston, you will enjoy an authentic experience expertly crafted for you. Guests can choose from a wide range of luxurious accommodations, including concierge-level guest rooms that offer access to the exclusive lounge for complimentary hot breakfast, hors d’oeuvres and beverages. For further information on accommodations and registration go to the hotel tab on the website.

Reservation Method

Make your reservations by calling Marriott reservations directly at 1-800-228-9290 or (713) 237-1111. Reservations can also be made through the Southern Sleep Society’s Marriott reservation web-link.

Submit an online reservation now.

CUTOFF DATE: Reservations must be received on or before March 2, 2017 (the “cutoff” date). At the cutoff date, hotel will release unreserved rooms for general sale and determine whether it can accept reservations based on a space-and-rate available basis at the Southern Sleep Society’s group rate after that date.

Hotel Accommodations Include

iPad – Control Your Stay
Refreshment Center
Nespresso Coffee Machine
Wireless Internet
Samsung 55″ LCD TV
24-Hour Room Service

Hotel Guests Enjoy

Executive Retreat Lounge

Art Collection

Room Service

Onsite Restaurant: Main Kitchen

Wardrobe Collection designed by David Peck

Fitness Center open 24/7

Exhibitor Rental & Shipping

Exhibit Rental

The Southern Sleep Society is renting exhibit space for each exhibitor that registers to attend the conference. The exhibit rental includes booth space and up to 4 representatives at no additional cost. A 6-foot draped table is provided along with two chairs. Exhibitors requiring backdrops and exhibit space greater than what is required for a 6 foot table must notify Southern Sleep Society in advance. The Hotel requires that Southern Sleep Society provide a fully completed data sheet for each Exhibitor that rents a booth for its event.

Due to limited storage space at the hotel, exhibitors should plan to send packages no earlier than 3 days prior to show dates. All shipments must be properly labeled with: Hold for Southern Sleep Society Meeting, March 23-26, 2017. Please include name of Exhibitor Representative. Ship packages to:

 

 

 

 

 

JW Marriott Downtown
ATTN: Morgan Pagel
806 Main Street
Houston, TX 77002
Telephone: (713) 237-1111

 

 

 

 

 

Exhibit Includes

Set-up and dismantle days

General lighting and electricity as needed

Standard heating and/or air conditioning

We are working to secure wireless internet connection in the exhibit hall.

 

 

Exhibit Does Not Include

Drayage

Decoration

Labor

Guard/security service

Cleaning or janitorial services

Electrical, gas or water

Additional Options

  • Exhibitors and commercial supporters may opt to purchase a website banner ad which will be placed on the Southern Sleep Society’s website for one year at a cost of $250.00. Commercial supporters are not required to be in attendance at the meeting to purchase a banner ad on our website.
  • Exhibitors and commercial supporters are eligible to become corporate members of the Southern Sleep Society. Corporate membership dues are $50 and provide access to membership meeting minutes and a vote in planning future meetings.
  • Exhibitor representatives attending the meeting are invited to participate in the annual golf tournament on Saturday, March 25, 2017 at Wildcat Golf Club. The tournament starts at 1:00 p.m. and green fees are $80.00.